Impact Academy Privacy Policy
Your Personal Information
About us
Impact Academy is the so-called ‘Controller’ of the
personal data you provide to us, as we make decisions on what information we
hold and what we do with it.
Our contacts details are as follows:
Impact Academy
25 High Street
Lutterworth
LE17 4AX
E-mail: Info@impact-academy.co.uk
What data we need
Members:
- Your name
- Address
- E-mail address
- Contact number
- Date of birth.
Sensitive data:
• Body composition analysis
• Fitness programming and results tracking
• Bank Details
If you are a job applicant:
• Name
• Phone number
• Email address
• Work history
• Education
Please note - Email addresses may be used as your
unique identifier within our systems.
Why we need it
We require this basic personal information in order
to provide services and information to you in line with our contract and our
service agreements. We do not collect any personal information from you that we
do not need.
What we do with it
All the personal data we collect is processed by
our employees in the UK. However, this information is located (hosted) on
servers within the European Union.
How we protect it
We recognise your rights concerning this
information and take every possible measure to respect these rights and protect
your personal data.
How long we keep your data
• Job applicant – 6 months
• Customer – indefinitely
• Business Partners – 6 years
This is in order to handle any outstanding or
future enquiries as well as legal obligations. Should you wish your data to be
deleted, you can exercise your “right to erasure” at any time. We will ensure
safe disposal of your information if appropriate.
What we would also like to do with your data
We would like to use your details to inform you of
any future offers and pertinent information. Your details are not shared with any
third parties and you can unsubscribe at any time via phone, email or through
our website. We will be contacting you under the Lawful Basis of Legitimate
Interest as we believe, through your actions regarding our products and
services, these communications will be of genuine interest to you.
If you are a member: We may need to contact you
from time to time for operational reasons. As you are a member of GymGame we
will be contacting you under the Lawful Basis of Contract, this is because want
to be able to inform you of anything that may affect you using your gym, i.e.
club opening times changing, class times changing etc.
Your rights
As a citizen, you have a number of rights over your
personal information, including:
• The right to access the data we hold on you.
• The right to correct or update this data.
• The right to have the data erased, once this contract is completed, and
within the set retention period, unless you renew.
• The right to inform us if you feel your information is being used in an
inappropriate way.
• The right to receive a downloaded file of the personal information we hold.
• If we are making automated decisions based on your information, or profiling
you, you have the right to have an employee of Fitness Space conduct a review.
• If you request that we cease to use your data, this may prevent us from
providing the contracted services to you.
• If you wish to raise a complaint on how we have handled your personal data,
you can contact us to have the matter investigated. Please email
ryan@gymgameuk.com
• If you are not satisfied with our response, or believe we are not processing
your personal data in accordance with the law, you can complain to the UK
Information Commissioner’s Office: https://ico.org.uk/.